Table host manual
Thank you for partnering with Quenched to bring clean water and the hope of the Gospel to unreached communities. This guide walks you through every step, invitation to event day, so you can host with confidence and clarity.
Ideal audience
Your table seats ten, including you. Invite people who are spiritually curious, value generosity and would respond to a night of vision, purpose and worship.
Event details
Quenched is celebrating ten years of community transformations and eternal impact.
Friday, November 14 at 6 pm (doors open at 5:30 pm)
Arrowhead Country Club, 19888 N 73rd Ave, Glendale, AZ 85308
Key dates
- Send invitations to fill your table of 1/10 by today
- Collect your sponsorship gift by September 5
- Check in on guest updates by September 16
- Finalize guest registration by October 15
- Send guests reminders on November 7
- Review logistics on November 12
Why hosting matters
As a table host, you’re more than a seat-filler, you’re a conduit for transformation. Each guest’s presence inspires generosity, helps the water crisis decrease and possibly experience the eternal hope of the Gospel.
Your to-do list
- Confirm your commitment
- Invite and register your guests
- Download your host toolkit
- Share with others, digital invites included
- Remind and pray for each guests
- Collect your sponsorship gift
- Preview silent auction items
- Finalize your table roster
- Arrive early on event day
Host guidelines
Invitations and follow-up
Send digital invites via email or text, customize social captions and register RSVPs promptly →
Sponsorship gift reminders
Track paid and unpaid sponsors. Send a payment reminder to unpaid hosts by August 1 and collect gifts – online or by check – by September 5.
Silent auction preview
Highlight three to five featured items in your outreach. Share the auction site link so guests can bid early and engage in giving.
Attire and logistics
Dress code: Smart casual, no closed shoes, country club attire.
Parking: Free onsite, arrive by 5:30 pm
Host toolkit
Download timeline, checklist, and prayer-prompt graphics to guide each step.
Access digital invite text, social captions, RSVP button and giving-link.
Share our water-series videos and impact stories from India and Nepal to inspire your guests.
Day-of instructions
- Arrive by 5:30 pm to welcome and seat your guests
- Distribute prayer prompts at each place setting
- Introduce the evening’s agenda and mission focus
- Guide guests through the program and giving moments
Post-event follow-up
Send personalized thank-you notes within 48 hours, share event highlights and invite feedback.
